Accounting in SW Pohoda

In the Pohoda accounting system you can bill a transaction in CZK, which were processed by a payment gateway or a terminal, in two ways:

• Statement import – when the statement is loaded, a new record is created for each transaction in the bank's agenda. After creating these new records, liquidate the documents and receivables according to the same VS.
• Upload of notice – no new movement is created in the bank's agenda when the notice is loaded. If such a movement exists, then the individual items of the requisition are written into it and the documents and receivables are liquidated according to the same VS and amount.t.

Statement import

To make your work easier, we have created a description of importing a transaction statement in ABO format (attachment .gpc) into the accounting software Pohoda.

Adding Homebaking services

The first step is to set up and configure the electronic payment services, Homebanking. To set up, select the "Settings" menu item and click on "Homebanking". In the second step, you add your bank account in the Bank Accounts agenda.

Adding a bank account

Next select a menu item “Settings”, select “Bank accounts”, where you will insert a new record.

Fill in the following items accordingly:

• to ,,Shortcut” enter “CG”
• to ,,Analytic account” enter “221000”
• to ,,Account number” enter a bank account number from the Client portal. The number can be found in a section Payment methods in a column “Fictional account in ABO”
• to ,,Bank” you will enter “Česká spořitelna”
• to ,,Homebanking” enter “Comgate ABO”
  

Accounting in ABO format

We send you a statement of transactions in ABO formats by e-mail daily. You can find daily statements in the Client portal in a section Payments > Transfers on BA.

The accounting procedure is as follows:

• store the accounting file into a file
• click on the menu item “Accounting” and select a file "Bank"
• click on the menu item “Record” and select a file "Load statement"
• select a service "Comgate ABO"
  

Select files which you want to process and enter "Next". With this, your transactions are accounted for in the selected file.

Transactions are shown in breakdown by the following screen.

Uploading notice

In the first step, in the Homebanking section create a new service "Comgate" – there you will create a path to the notice files.

Select the Notice Load in the "Bank" agenda.

Guide for the Notice Load will open. You can select the created service of Comgate Notice.

In order to verify the uploaded payments, you can also preview the file in this step before loading the Notice.

After pressing the "Next" button, the notice will be processed in Pohoda and the reading result will be displayed.

After pressing the button "Finish" the user will be redirected back to agenda "Bank", where the data from loaded Notice file will be filled into the banking transaction on a bookmark "Document items".

Bulk upload of daily statements

When importing statements/notice into POHODA, it is possible to select multiple files at once in the import wizard by marking them in bulk. The selection can be done e.g. with the keyboard shortcut Ctrl+mouse click on individual files. All statement/notice files marked in this way are then imported in bulk.

When importing notice in bulk, POHODA looks up the notice with the total amount of the notice in the "Bank" agenda. The notice then divides the total amount of the bank document into individual items. The statements are imported as separate bank documents.